Privacy Policy

Last update on: November 21, 2020

This privacy policy applies to the internet portal ScrumCup, regardless of which internet address you use to access our portal.

We take your data protection very seriously and treat your personal data confidentially and in accordance with the legal provisions. As new technologies and the further development of this portal may result in changes to this privacy policy, we recommend that you read the privacy policy again at regular intervals.

Name and address about us as responsible persons

Responsible provider in terms of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations of this internet portal is the:

Klind UG (haftungsbeschränkt)
Schröders Tannen 32e
25436 Uetersen
Germany

Phone: +49 (4122) 9765116
E-Mail: service@scrumcup.com
Website: www.klind.de

General information on data processing

As a matter of principle, we process personal data of our users only to the extent necessary to provide a functional website and our contents and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception is made in those cases where prior consent is not possible for factual reasons and the processing of the data is permitted by law.

The individual points in which personal data are stored and how long they are kept are explained below. Furthermore, it is described how a user can delete his stored personal data himself or at his instigation.

Server log files

For technical reasons, as well as to ensure a secure and stable website, data and information are automatically collected from the user's device and stored in so-called server log files. The following datas are collected:

  • information about the used browser type and version
  • the user's operating system
  • the internet service provider of the user
  • the IP address of the user
  • date and time of access
  • websites from which the user's system reaches our website
  • websites that are accessed by the user's system via our website

This data is not stored together with other personal data of the user.

The log files are stored on the legal basis of Art. 6 para. 1 lit. f) GDPR. It serves to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. If the data is stored in log files, this is the case after seven days at the latest, unless storage for evidential purposes is required.

Cookies

Our Internet portal uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's device. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that allows the browser to be uniquely identified when you return to the website.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. In addition, we use cookies to store the selected cookie setting and depending on it for the use of Matomo.

The following data is stored and transmitted in the cookies:

  • Log-In-Informationen
  • Selected Cookie Settings
  • Matomo Information

The processing of personal data using cookies takes place on the legal basis of Art. 6 para. 1 letter f) GDPR.

Cookies are stored on the user's end device and are transmitted by the user to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, not all functions of the website can be used to their full extent.

Cookie Settings

Sign Up / User account

On our website we offer users the possibility to register by providing personal data (username, e-mail address and password) and thus create a user account. The data is entered into an input form, transmitted to us and stored. The data will not be passed on to third parties. The following data is also collected as part of the sign up process:

  • IP address of the user
  • date and time of sign up

As part of the sign up process, the user's consent to the processing of this data is obtained and reference is made to this privacy policy. The data collected by us in the process is used exclusively for the provision of the user account. The legal basis for the processing of the data is Art. 6 para. 1 letter a GDPR if the user has given his consent.

User sign up is required for the provision of certain contents and services on our website.

The portal offers the user the creation, management and participation of teams and games. A user can grant access to self-created teams and games to other users and also withdraw it again. Without a clear identification of a user, it would not be possible to assign the created content to a specific user or to ensure the security of the data.

The data collected in this respect will be deleted as soon as the processing is no longer necessary. Here, however, we must observe tax and commercial law retention periods.

As a user you have the possibility to cancel the registration at any time. You can have the data stored about you changed at any time.

You can change your stored user account data under ‚Settings‘. You can also delete your user account at this point by clicking on the button 'Delete account’.

User contributions / teams / games / stories / estimates

As a registered user, users can create teams and games - depending on their permissions - and in addition, stories and estimates for games can be entered, hereinafter only called contributions. If you use these functions, we store the date and time of creation in addition to the data entered and your user account.

The legal basis here is Art. 6 para. 1 lit. a) GDPR. You can revoke your consent at any time with effect for the future in accordance with Art. 7 para. 3 GDPR. All you have to do is inform us of your revocation.

The personal data collected in this respect will be deleted as soon as your user account is deleted. The created contributions remain visible for other users as long as they have the permissions.

Matomo (formerly PIWIK)

We use the open source software tool Matomo (formerly PIWIK) on our website to analyse the surfing behaviour of our users. The software sets a cookie on the user's computer (for cookies see above). If individual pages of our website are called up, the following data is stored:

  • two bytes of the IP address of the calling system of the user
  • the accessed website
  • the website from which the user has reached the accessed website (referrer)
  • the subpages that are called from the called web page
  • the time spent on the website
  • the frequency of visiting the website

A storage of the personal data of the users takes place only there. The data will not be passed on to third parties. The software is set in such a way that the IP addresses are not stored completely, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

The processing of users' personal data enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its usability. These purposes also include our legitimate interest in processing the data in accordance with Art. 6 para. 1 lit. f GDPR.

The data is deleted as soon as it is no longer required for our recording purposes.

Rights of the person in question

The following list includes all rights of the data subjects under the GDPR.

Right of access to information

You may request confirmation from the person responsible as to whether personal data concerning you is being processed by us. In the event of such processing, you may request the following information from the data controller:

  • the purposes for which the personal data are processed;
  • the categories of personal data which are processed;
  • the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  • the planned duration of storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;
  • the existence of a right of rectification or erasure of personal data concerning you, a right to have the processing limited by the controller or a right to object to such processing;
  • the existence of a right of appeal to a supervisory authority;
  • any available information as to the source of the data where the personal data are not collected from the data subject;
  • the existence of automated decision-making, including profiling, in accordance with Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject.

You have the right to request information as to whether personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.

Right of correction

You have the right to ask the data controller to correct and/or complete the data if the personal data processed concerning you is incorrect or incomplete. The data controller shall make the correction without delay.

Right to restrict processing

You may request the limitation of the processing of personal data concerning you under the following conditions:

  • if you dispute the accuracy of the personal data concerning you for a period that allows the person responsible to verify the accuracy of the personal data
  • the processing is unlawful and you object to the deletion of the personal data and request instead the restriction of the use of the personal data
  • the controller no longer needs the personal data for the purposes of the processing, but you need it in order to assert, exercise or defend legal claims, or
  • if you have lodged an objection to the processing pursuant to Art. 21 para. 1 GDPA and it is not yet clear whether the legitimate reasons of the controller outweigh your reasons.

Where the processing of personal data relating to you has been restricted, such data may be processed, with the exception of storage, only with your consent or for the purpose of pursuing, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or of a Member State.

If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right of cancellation

You may request the controller to delete the personal data concerning you without delay and the controller is obliged to delete such data without delay if one of the following reasons applies:

  • The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  • You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 letter a or Art. 9 para. 2 letter a GDPR and there is no other legal basis for the processing.
  • You object to the processing pursuant to Art. 21 (1) GDPR and there are no legitimate reasons for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
  • The personal data concerning you were processed unlawfully.
  • The deletion of personal data concerning you is necessary to comply with a legal obligation under Union or national law to which the controller is subject.
  • The personal data concerning you has been collected in relation to information society services offered in accordance with Art. 8 para. 1 GPDR.

If the controller has made public the personal data concerning you and is obliged to delete them pursuant to Art. 17 para. 1 GDPR, he shall take reasonable measures, including technical measures, taking into account available technology and implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.

The right of cancellation does not exist insofar as the processing is necessary

  • to exercise the right to freedom of expression and information;
  • in order to comply with a legal obligation under Union or national law to which the controller is subject or in the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  • for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR
  • for archiving, scientific or historical research purposes in the public interest or for statistical purposes pursuant to Art. 89 para. 1 GDPR, insofar as the law referred to in section a) is likely to render impossible or seriously prejudice the attainment of the objectives of such processing, or
  • to assert, exercise or defend legal claims.

Right to information

If you have asserted the right to rectify, erase or limit the processing of your personal data vis-à-vis the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed of these recipients by the controller.

Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another controller without hindrance by the controller to whom the personal data has been made available, provided that the processing is based on consent pursuant to Art. 6 paragraph 1 letter a GDPR or Art. 9 paragraph 2 letter a GDPR or on a contract pursuant to Art. 6 paragraph 1 letter b GDPR and that the processing is carried out with the aid of automated procedures. In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one responsible party to another, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this. The right to data transferability shall not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you which is carried out pursuant to Article 6 paragraph 1 letter e or f GDPR; this also applies to profiling based on these provisions.

The controller no longer processes the personal data concerning you unless he can demonstrate compelling legitimate reasons for processing which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it relates to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures using technical specifications.

Right to withdraw the declaration of consent under data protection law

You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.

Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, that has legal effect on you or significantly affects you in a similar manner. This shall not apply if the decision is necessary for the conclusion or performance of a contract between you and the person responsible, is authorised by Union law or the law of the Member States to which the person responsible is subject, and that law provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests, or with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the responsible person shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of any person from the responsible person, to express his point of view and to challenge the decision.

Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you is in breach of the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.